The Fidelis Partnership is a leading privately-owned, Bermuda-based Managing General Underwriter, which, through its subsidiaries, is a global underwriter of property, bespoke and specialty insurance and reinsurance products. The Fidelis Partnership is one of the largest Managing General Underwriters globally and its operations also include outwards reinsurance, claims handling, exposure management and portfolio analytics. The Fidelis Partnership also sponsors and incubates specialist MGAs through its Pine Walk platform. The Fidelis Partnership is separately owned and managed from the ownership and management of Fidelis Insurance Group.
Across product lines and geographies, we focus on three diversified pillars: reinsurance, specialty and bespoke solutions. We are truly diversified. Our long-standing partnerships with capital providers and quota share partners make us nimble. Our breadth of expertise and capabilities deliver outstanding market returns.
The role
The Fidelis Partnership is rapidly expanding into new locations and lines of business, setting up approximately 5 new entities each year. We currently have in excess of 20 monthly payrolls, mainly administered through ADP and an offshore payroll administration team, but with bespoke arrangements in new countries such as use of local bureaus and Employer of Record arrangements.
Due to our growth and the increasing complexity, we require specialist in-house resource to assist HR and Finance in managing our risks, compliance, delivery, and the third-party providers for payroll and employment tax advice.
Key accountabilities
The Employment Tax and Payroll Specialist is responsible for advising the Company on employment taxes, tax compliance, keeping records for employment taxation issues, and delivering accurate and timely pay runs for all locations and subsidiaries within the Group.
Employment Tax
Provide expert advice and guidance on all aspects of employment tax including employee share incentives, international travel & employments, and general employment tax matters.
Ensure the company is compliant on tax and social security across all regions/payrolls
Manage Disclosures and Tax Payments in all locations; preparing and submitting UK, Ireland, Bermuda and Abu Dhabi tax reports/filings (and any other relevant countries as the company expands), liaising with relevant tax authorities and answering queries
Register for employment tax/social security in each location
Keep accurate records on reference numbers and official correspondence
Work with our tax advisors on issues such as business travel, SBTV, S690s, A1s etc
PSA/P11D/P60 and other tax submissions and overseas filings as appropriate.
Deliver PSA and off payroll benefit reporting in all countries
Deal with employment tax queries.
Payroll
Manage pay groups
Manage the payroll providers – ADP, EXL, Expertise, local bureaus, and various disbursement agents
Manage the offshore provider (EXL) to ensure all payroll data is submitted on the ADP portal
Check payroll reports, variance and sign off payrolls (commit)
Define the Payroll process (Continuous Improvement)
Payroll reconciliation
Year-end processing for all countries
Assist with payroll and tax audits (internal and external)
Regular maintenance of the payroll system to maintain data validity and accurate employee records, using scheduled reports to make auditable changes proactively and accurately
Deal with payroll queries.
Skills & experience
Expert knowledge of employment tax in UK and ideally with exposure to Bermuda, Ireland and other relevant locations
Experience of managing multiple and international payrolls in similar organisations
Experience of managing 3rd party providers
Able to work with senior stakeholders and across HR and Finance functions
Relevant professional (tax, accountancy, payroll) qualification(s)
Competent user of payroll systems, ideally ADP Workforce, and Excel
Exceptional attention to detail
Exceptional organisational skills and experience managing conflicting priorities
Resilient, flexible, and quick to adapt
Strong verbal and written communication skills.
Able to work under pressure and to tight deadlines when necessary.
Other
The Fidelis Partnership Ethos
At The Fidelis Partnership, we aim to be different while making a difference.
We set the standard for quality in our industry. Guided by our expertise, our clients can take unique and material risks with confidence.
Our approach is tailored and designed to deliver excellence for our clients. We are trailblazers, creating unique solutions in the (re)insurance space.
We are experts. Our brokers and clients value the depth of our knowledge and experience. We leverage state-of-the-art underwriting technology to be a market leader.
We believe sound ethics make for good business. We deliver value for our customers, investors and communities while actively avoid trading with industries that cause harm to people, the environment and animals.
We pride ourselves in creating a workplace that prizes execution, meritocracy, Diversity & Inclusion. Our people herald from countless backgrounds and are united by ambition and the unabashed desire to deliver excellence every day. We provide a competitive environment that helps people cultivate themselves professionally and personally and balance a rigorous workplace with a mindset that prioritises environmental and charitable activities in our communities worldwide.
Our ethos dictates our decisions and actions. It unites us as a team of experts and colleagues and provides us with a compass for ensuring we deliver our best to every stakeholder we serve.
Diversity, Equity & Inclusion
Diversity & Inclusion in the workplace
Insofar as possible, we aim to ensure the composition of our workforce reflects the make-up of the local community
We have specific programmes in all our offices to support diversity within the hiring process, e.g. internship and scholarship award programmes
This is a particular focus in Bermuda, where we engage actively with local organisations to source diverse talent and provide coaching/mentoring for underrepresented groups
We aim to maintain a focus on equal opportunities across all stages of hiring process
We measure and minimise the pay gap where possible.
Bring Your Whole Self to Work
Our vision is for a workplace culture where differences are valued and where diversity of background, experience and thought are welcomed. We want to create an environment where all employees, regardless of who they are, are given equal opportunities for career progression and enjoy fair reward from their and The Fidelis Partnership's successes. This will be driven by a workforce that embraces Diversity & Inclusion at every level, in every department across The Fidelis Partnership.
To ensure that all candidates have a fair opportunity to show their abilities during the recruitment process, adjustments may be required. If your physical or mental health or disability may necessitate an adjustment, please contact fidelis@avenciaconsulting.com to discuss.
